1. Introduction
Oaklane Academy ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our homeschool management platform.
2. Information We Collect
2.1 Personal Information
We collect information that you provide directly to us, including:
- Account information (name, email address, password)
- Student information (names, ages, grade levels)
- Educational records and progress data
- Curriculum and learning materials you upload
- Photos and images of educational activities
- Handwriting samples for analysis
2.2 Automatically Collected Information
When you use our Service, we automatically collect:
- Device information (IP address, browser type, operating system)
- Usage data (pages visited, features used, time spent)
- Log data (error reports, performance metrics)
- Cookies and similar tracking technologies
3. How We Use Your Information
We use the information we collect to:
- Provide, maintain, and improve our Service
- Create and manage your account
- Process and deliver educational recommendations
- Analyze student progress and generate reports
- Provide handwriting analysis and feedback
- Communicate with you about the Service
- Detect, prevent, and address technical issues and security threats
- Comply with legal obligations
4. AI Processing and Third-Party Services
We use third-party artificial intelligence services to provide features such as:
- Educational content analysis and recommendations
- Handwriting assessment and feedback
- Image recognition for activity documentation
- Curriculum extraction from uploaded documents
These services may process your data according to their own privacy policies. We work with:
- Anthropic (Claude AI) - for content analysis and recommendations
- OpenAI (GPT models) - for educational insights and image analysis
- Google Cloud Vision - for photo recognition (optional)
- Vercel - for hosting and content delivery
5. Data Storage and Security
We implement appropriate technical and organizational measures to protect your data:
- Encrypted data transmission (HTTPS/TLS)
- Secure cloud storage with Vercel Blob Storage
- Access controls and authentication
- Regular security assessments
- Encrypted database storage
However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.
6. Data Retention
We retain your personal information for as long as your account is active or as needed to provide you with our Service. You may request deletion of your data at any time by contacting us. Upon deletion request:
- Your account and associated data will be permanently deleted within 30 days
- You will have the option to export your data before deletion
- Some data may be retained for legal or backup purposes for a limited time
7. Childrens Privacy (COPPA Compliance)
IMPORTANT: Our Service is designed for use by parents and educators, not directly by children. We do not knowingly collect personal information from children under 13 without verifiable parental consent.
Parents are responsible for all information entered into the Service, including student data. If you believe we have inadvertently collected information from a child under 13 without proper consent, please contact us immediately.
8. Your Rights and Choices
You have the right to:
- Access your personal information
- Correct inaccurate data
- Request deletion of your data
- Export your data in a portable format
- Opt-out of certain data processing activities
- Withdraw consent for AI processing
To exercise these rights, please contact us at privacy@oaklaneacademy.com
9. State-Specific Privacy Rights
9.1 California Privacy Rights (CCPA)
If you are a California resident, you have additional rights under the California Consumer Privacy Act:
- Right to know what personal information is collected
- Right to know if personal information is sold or disclosed
- Right to say no to the sale of personal information
- Right to delete personal information
- Right to equal service and price
9.2 Other State Privacy Laws
Residents of Virginia, Colorado, Connecticut, and other states with comprehensive privacy laws have similar rights. Contact us to exercise your rights under applicable state laws.
10. Cookies and Tracking
We use cookies and similar technologies to:
- Maintain your session and keep you logged in
- Remember your preferences and settings
- Analyze usage patterns and improve the Service
- Provide security features
You can control cookies through your browser settings. However, disabling cookies may limit some functionality of the Service.
11. Data Sharing and Disclosure
We do not sell your personal information. We may share your information only in these circumstances:
- With your explicit consent
- With service providers who assist in operating our Service (under strict confidentiality agreements)
- To comply with legal obligations or respond to lawful requests
- To protect our rights, property, or safety, or that of others
- In connection with a business transfer (merger, acquisition, etc.)
12. International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. Your continued use of the Service after changes become effective constitutes acceptance of the revised Privacy Policy.
14. Contact Us
If you have questions or concerns about this Privacy Policy, please contact us at:
- Email: privacy@oaklaneacademy.com
- Support: support@oaklaneacademy.com